Projects 101 for Non-Project Managers

Learn the fundamentals of project management, planning, execution, and delivery, to manage tasks efficiently even without formal project management training.

Project Management

2 Hours

Description

“Essentials of Projects for Non-Project Managers” introduces participants to the foundational principles, terminology, and practices used to plan, execute, and support projects. Designed for individuals who contribute to or collaborate on projects without a formal project management background, this course demystifies concepts such as scope, risk, schedules, stakeholders, communication, and change control. Learners gain practical skills to organize work, collaborate effectively, anticipate challenges, and support successful project outcomes in any industry.

Course Objectives

Explain what a project is and how it differs from routine operations. Understand the phases of a project lifecycle and key deliverables. Contribute effectively to project planning, execution, and monitoring activities. Use basic tools such as task lists, schedules, and status updates. Identify scope creep, risks, and resource challenges early. Communicate with stakeholders clearly and escalate issues appropriately. Collaborate with cross-functional team members and manage expectations. Support project managers with accurate reporting and documentation.

Target Audience

Individual contributors working on cross-functional initiatives. Subject matter experts supporting project tasks. New team leads or coordinators without formal PM training. Analysts, HR, marketing, operations, IT, finance, or sales support roles. Anyone transitioning into project environments.

Basic Understanding

None required; basic familiarity with general business processes is helpful.

Course Content

No sessions available.

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Projects 101 for Non-Project Managers

Session 1: What Is a Project?

  1. Temporary vs. ongoing work
  2. Outputs vs. outcomes
  3. Common project myths

Session 2: Project Roles & Responsibilities

  1. Project manager vs. team member vs. sponsor
  2. RACI basics (responsible, accountable, consulted, informed)
  3. Expectations for non-PM contributors

Session 3: The Project Lifecycle

  1. Initiation, planning, execution, monitoring, closure
  2. Deliverables at each stage
  3. How team members plug in

Session 4: Scope, Requirements & Deliverables

  1. Defining what’s “in” vs. “out”
  2. Preventing scope creep
  3. Managing assumptions

Session 5: Scheduling Basics

  1. Work breakdown concepts (WBS simplified)
  2. Estimating time and effort realistically
  3. Dependencies and bottlenecks
  4. Milestones vs. tasks

Session 6: Risk & Issue Awareness

  1. Identifying common risks early
  2. Escalation paths
  3. Documenting and communicating impacts

Session 7: Communication Essentials

  1. Status reporting fundamentals
  2. Stakeholder expectations and alignment
  3. Meeting summaries & action items

Session 8: Working With Cross-Functional Teams

  1. Collaborating across departments
  2. Decision-making clarity
  3. Dealing with competing priorities

Session 9: Change Control Basics

  1. Why changes must be documented
  2. Impact on scope, schedule, and cost
  3. Helping project managers evaluate changes

Session 10: Tracking Progress & Supporting Accountability

  1. Simple metrics and dashboards
  2. Handling delays constructively
  3. Transparency vs. blame

Session 11: Documentation & Knowledge Transfer

  1. Requirements, decisions, lessons learned
  2. Version control and accessibility

Session 12: Project Closure & Handoffs

  1. Final deliverables, acceptance criteria
  2. Support transitions
  3. Benefits realization (high-level)

Session 13: Common Pitfalls & How to Avoid Them

  1. Unclear responsibilities
  2. Over-promising effort
  3. Unmanaged dependencies

Session 14: Practical Application & Next Steps

  1. Mini case walkthrough
  2. Personal action plan
  3. Recommended tools and further learning paths

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